Build a Preventive Maintenance Program That Pays for Itself
The new TSPMA Preventive Maintenance (PM) Program gives you a complete, actionable preventive maintenance plan in just a few months—so you can cut emergencies, protect learning environments, and stop bleeding money on avoidable repairs.
Only 15 Spots Available! Includes up to 3 team members per purchase.
The Cost of Waiting Until Something Breaks
Most districts are stuck in reactive mode:
- Crews racing from one “emergency” to the next.
- Roofs, HVAC, and equipment failing years early.
- Classes relocated or schools partially closed.
- Surprise capital projects blowing up the budget.
The data is brutal:
- Reactive maintenance can cost 25–30% more than preventive work due to emergency rates, downtime, and collateral damage.
- For every $1 of maintenance you defer, you can spend up to $4 later in capital needs.
- The average Tennessee school building is 49 years old—you can’t afford to “run to failure” anymore.
The result? Higher costs, more downtime, and frustrated staff and communities.
What the TSPMA PM Program Does for You
The TSPMA Preventive Maintenance (PM) Program is a hands-on, guided implementation program built by and for school facility leaders.
You’ll go from “we know we should do PM” to “we have a working, trackable PM system” that your superintendent and board can get behind.
You'll Learn Directly From:
Jim Rich: retired Director of Operations, Park Hill School District (~12,000 students, ~2,000,000 sq ft, ~780 acres). Twice ranked in the top 1% of school facility directors nationally in independent studies of over 2,000 districts.
Bill Shedden: Training Administrator, TSPMA. Focused on giving Tennessee School Districts and Higher Educational Institutes practical, affordable solutions. Retired from Kingsport City Schools. Past President of TSPMA and NSPMA.
What’s Included in the PM Program
Two-Day Group Training (Central Location) Walk out with the framework and tools to:
Inventory your critical assets (HVAC, roofs, life safety, playgrounds, etc.)
Set up preventive maintenance schedules that actually get done
Define KPIs, including the ideal 30–35% PM vs. reactive work order ratio
Build a plan for in-house vs. contracted work that fits your labor pool
Prioritize compliance-driven PM (elevators, fire, backflow, lead water testing, asbestos, etc.)
Six Months of Virtual Check-Ins & Accountability
You’re not left on your own after the training. You’ll get:
Regular virtual check-ins to keep your plan moving
Help adjusting frequencies and workload as you implement
Real-world troubleshooting from people who’ve run large districts
One-on-One Support as Needed
Phone, email, in-person (when possible) or virtual support
Specific help with your district’s assets, staffing, and budget constraints
Optional PM Software – Throughout the Program
For districts that need it:
Preventive work order software provided FREE throughout the program.
Get your PM routes, tasks, and schedules out of your head and into a system
Build a data trail that shows your board and auditors you’re maintaining assets per manufacturer recommendations
What Your District Gains
Lower the risk of breakdowns & emergency shutdowns
Fewer panicked calls, fewer classes displaced, less chaos.
Reduce unplanned downtime & overtime
Plan work during breaks and off-hours instead of reacting during the school day.
Extend the life of your big-ticket equipment
A planned HVAC replacement (~$5,000/ton) is always cheaper and cleaner than a mid-year failure.
Improve indoor comfort and air quality
Better temperature and IAQ = fewer complaints, healthier learning environments, happier staff.
Make budgeting predictable
Turn surprise failures into forecastable line items. Show your board a clear, data-backed plan for capital needs.
Document compliance and due diligence
Create a defensible record that required inspections and PMs are being done on time.
Who This Program Is For
This is built specifically for:
Directors of Operations / Facilities
Superintendents & Assistant Superintendents
Business Officials / CFOs
Maintenance Supervisors
If you’re responsible for keeping schools open, safe, comfortable, and compliant, this program is for you.
Simple ROI Story You Can Take to Your Board
When you implement a robust preventive maintenance program, you:
- Swap expensive emergencies for planned projects
- Trade constant firefighting for predictable work orders
- Protect students, staff, and community trust
- Stretch every capital dollar further
Instead of asking, “Can we afford this program?” the real question is: How much is our district wasting by not having a preventive plan?
Secure your district’s place in the TSPMA Preventive Maintenance (PM) Program.
Once you check out, you’re in. starting on July 22nd and 23rd at the Sumner County Maintenance Shop in Gallatin, TN.
Not ready to commit but want more info? Email info@tspma.org
You can keep reacting to breakdowns—or you can build a preventive maintenance program that works. This is your chance to make the shift.